SAFEGUARDING POLICY FOR CHILDREN AND YOUNG PEOPLE (UNDER 18)

This policy sits alongside Sawtooth’s Adult Safeguarding Policy. See that document for participants aged 18 and over.

Designated Safeguarding Lead

Designated Safeguarding Lead: Jacqueline Silver

Contact: safeguarding@thestillroom-norwich.co.uk / 01603 517 717

Contactable: by phone at any time. Email is checked during business hours.

If the DSL cannot be reached:

Staff or practitioners with a safeguarding concern should contact Norfolk’s Children’s Advice and Duty Service (CADS) on 0344 800 8021.
Parents or members of the public should contact CADS on 0344 800 8020.

Introduction — Aim and Ethos

This policy sets out Sawtooth Studios Ltd’s commitment to safeguarding and promoting the welfare of all children who take part in our activities. Trading as The Still Room, we provide creative activities for children and young people, delivered on a 1:1 or group basis, including alongside parents or carers where appropriate. We want every child to feel safe and able to take part fully, and by following the procedures in this policy we uphold our duty to safeguard them.

Sawtooth fully recognises our responsibility to protect children from harm. We aim to provide a nurturing, supportive environment where children can take part in creative work safely. This policy applies to all staff, freelance practitioners, volunteers, visitors, and parents involved in our children’s programming, wherever sessions take place, including at The Still Room, off-site, or in a child’s own home, and all staff and practitioners will be trained to respond to a disclosure and will know the procedure to follow.

We believe children and young people should never experience abuse of any kind, and that all children, regardless of age, disability, gender reassignment, race, religion or belief, sex, or sexual orientation, have an equal right to protection from harm. We recognise that some children are additionally vulnerable because of previous experiences, their level of dependency, communication needs, or other factors, and that extra safeguards may be needed to keep them safe. This is particularly relevant to our SEN group sessions, where practitioners will take time to understand each child’s individual needs before the first session.

Roles and Responsibilities of the DSL

The DSL is responsible for:

Being the named person all safeguarding concerns are reported to.
Liaising with Children’s Services and other agencies, and making referrals to CADS or the Local Authority Designated Officer (LADO) when required.
Reviewing this policy annually, in August each year, and updating it when local or national guidance changes.
Ensuring all staff, practitioners, and parents are aware of this policy and its procedures.
Ensuring all staff and practitioners have received safeguarding information at induction and appropriate training.
Ensuring safer recruitment practices are followed, including DBS checks.
Following the Norfolk Continuum of Needs Guidance produced by NSCP.
Keeping a written, dated record of concerns, actions taken, and the reasoning behind decisions made.

Working With Children Who Have Special Educational Needs (SEN)

Sawtooth is required under the Equality Act 2010 to ensure we do not discriminate on the grounds of disability, and to make reasonable adjustments so that a child is not placed at a disadvantage compared with non-disabled children in how we organise and deliver our sessions.

Children with SEN can face additional safeguarding difficulties. We keep the following in mind:

Signs of possible abuse, such as behaviour, mood, or injury, should never be assumed to relate to a child’s disability without further exploration.
Children with SEN can be more prone to peer group isolation than other children, and may be disproportionately affected by bullying without showing outward signs.
Communication barriers can make it harder for a child to report a concern, so practitioners should not rely on a child being able to say clearly that something is wrong.
A child may have difficulty distinguishing fact from fiction in online content, or may repeat content or behaviours without understanding the consequences.

Where a child attending has SEN, practitioners will ask parents or carers about any specific communication needs, sensitivities, or triggers before the first session, and record this on the child’s registration form (Appendix G). Parents or carers remain responsible for their own child during the session unless otherwise agreed in writing in advance. The presence of a parent does not remove the need for DBS-checked practitioners or for this policy to apply in full.

Our provision is also open to home-educated children. Where a child is home-educated, our sessions supplement their education rather than replace it, and remain limited in scale (currently one afternoon a week, with scope to grow to two) so that we do not provide anything resembling full-time education. Where possible, 1:1 sessions for home-educated children are scheduled at a time consistent with a typical school day having ended, in the same way as our sessions for children already in mainstream school.

Safer Working Practices for Staff and Practitioners

Distribution

All staff and practitioners will be given a copy of this policy at induction and asked to confirm they have read it. They will be asked to reconfirm this whenever the policy is materially updated.

Safer recruitment

Before anyone begins delivering sessions, Sawtooth will check relevant experience, take up and follow up references, and confirm identity and right to work.

DBS checks

We will always seek the correct level of DBS disclosure for the role. Anyone delivering 1:1 or group sessions is expected to hold an Enhanced DBS check including the Children’s Barred List, since this activity meets the threshold for regulated activity (unsupervised teaching, training, or instruction on a regular basis). If we are ever unsure what level of check a role needs, we will consult the DBS eligibility tool or the DBS Regional Outreach Service for the East of England.

There is no official expiry date for a DBS certificate, but Sawtooth will request a new check every three years as part of our ongoing safer working practice, or sooner if guidance changes. Where practitioners are on the DBS Update Service, we will check status via that service rather than requiring a fresh application each time, provided the existing certificate is Enhanced with the Children’s Barred List, for the child workforce.

Single Central Record

The DSL will maintain a single central record of everyone who works with children through Sawtooth, whether paid, self-employed, or volunteering. For each person this will record: their role, the date and level of their DBS check and whether they are on the Update Service, the date of their safeguarding induction and most recent training, and confirmation that references and right to work have been checked. This record is kept securely, reviewed by the DSL before any new practitioner starts, and updated whenever a check or training is renewed.

Induction and training

All staff and practitioners will receive a safeguarding induction before starting, and will attend the Safer Programme’s Introduction to Child Safeguarding course (or an equivalent), renewed every three years. The DSL will hold Designated Safeguarding Lead-level training, renewed every two years.

Code of conduct

All staff and practitioners will follow Sawtooth’s code of conduct, covering:

Confidentiality.
Expected behaviour and professional boundaries.
Online safety, including photography, video, mobile phones, and social media.
Physical contact — kept to what is necessary and appropriate for coaching, always explained.
1:1 situations — see “Working Alone With Children” below.
Gifts, rewards, and favouritism. All staff and practitioners will sign to confirm they have read and agreed to this code of conduct, recorded on the Single Central Record.

We note that the “position of trust” provisions in the Sexual Offences Act 2003 currently apply specifically to sports and religious coaching, and do not extend to drama or theatre coaching. This does not change Sawtooth’s own standards of conduct, which apply in full regardless of a young person’s age, but it means this particular legal protection does not apply to our 1:1 coaching in the way it would in a sports context.

Working Alone With Children

Where possible, staff and practitioners should not work alone with a child. Where this is unavoidable, for example during 1:1 coaching:

We will consider whether it is appropriate for a parent or carer to be present, or to wait in a separate room during the session.
Before a child’s first 1:1 session, we will arrange a short meeting with the child and their parent or carer to agree what will happen during sessions, and will provide them with a copy of this policy.
We will get written consent from the parent (and, for a 16 or 17-year-old, consideration of the young person’s own wishes) before working alone with a child.

The 1:1 coaching room does not have a glass panel in the door. The door will be left ajar throughout the session so it remains audible from outside. Where another adult or practitioner is on site, they will be told who the practitioner is with and for how long, and will check in on the session where practical. Where another adult is not on site, the parent or carer is the safeguard in practice: they are actively welcomed and invited to check in on the session at any time, without needing to ask or knock, and this is made clear to them before the first session.

Parents or carers are welcome to remain in the room itself throughout the session, and this is offered as the default option. Where a parent prefers to wait separately, they may wait in The Snug, the adjoining room; because The Snug does not have a direct line of sight into the coaching space, the parent or carer is free to come into the room at any point during the session, and is encouraged to do so, regardless of whether another adult is also on site.

If a practitioner finds themselves alone with a child unexpectedly outside of an agreed 1:1 session, they should move somewhere visible to others and tell another adult.

Toilet Arrangements

Because The Still Room shares Keswick Hall with other tenants and building users, children will not be sent to the shared toilet unaccompanied. The toilet is gender neutral and accessible. Where age appropriate, such as for younger children, the parent will be asked to escort their child to the toilet. A child will be escorted to the toilet by their tutor or parent/carer, who will wait at the top of the stairs, outside the glass panelled door opposite the toilet. This avoids a child encountering other building users alone, while keeping the child’s privacy and the adult’s own position appropriate. If a child is escorted by their tutor rather than a parent, this should ideally happen where another adult on site is aware, in line with the visible-working practice set out above.

Procedure for Handling a Disclosure

If a child discloses abuse or harm to a member of staff or practitioner:

Listen and be supportive. Stay calm.
Do not ask leading questions, interrogate the child, or put ideas in their head.
Do not stop or interrupt a child who is recalling events.
Never promise confidentiality — explain gently that the information will need to be passed on to someone who can help keep them safe.
Record what was said as close to word-for-word as possible, immediately afterwards, along with what was happening just before the disclosure, using the Recording Form for Safeguarding Concerns (Appendix A).
Name, sign, and date the record in ink.
Contact the DSL immediately.
Do not investigate the disclosure yourself, and do not confront anyone accused.

Contacting the Children’s Advice and Duty Service (CADS)

If we are concerned that a child is experiencing or likely to suffer significant harm, the DSL will telephone CADS on 0344 800 8021.
Before contacting CADS, the DSL will consult the Norfolk Continuum of Needs Guidance and consider the CADS Flowchart (Appendix F) to help decide the right course of action.
We will gain parental consent to contact CADS, unless doing so would place the child at further risk or undermine a criminal investigation.
We will keep written, dated records of all conversations with CADS.
We will not investigate concerns ourselves, and will be led by the Local Authority and/or the police.
Members of the public or parents can contact CADS on 0344 800 8020.

The Prevent Duty

Prevent is part of the UK’s counter-terrorism strategy, aiming to stop people becoming drawn into terrorism. Key terms: extremism (active opposition to fundamental values), radicalisation (the process of coming to support terrorist ideologies), and terrorism (serious violence or damage intended to intimidate or coerce).

Notice, Check, Share:

Notice — a member of staff or practitioner may notice a change in a child’s behaviour suggesting vulnerability to radicalisation. There is no single checklist, but common signs include an obsessive sense of injustice, anger towards a particular group, or suggesting violence is the only solution.
Check — speak to the DSL to better understand the concern before deciding on next steps.
Share — where a concern remains, the DSL will follow this policy, report to CADS, and complete the National Prevent referral form, sent to preventreferrals-NC@norfolk.police.uk. For urgent concerns, call Norfolk Police on 101, or 999 in an emergency.

Types of Abuse and Neglect

Physical abuse — hitting, shaking, throwing, poisoning, burning, or otherwise causing physical harm.
Emotional abuse — persistent maltreatment causing severe or adverse effects on a child’s emotional development.
Sexual abuse — forcing or enticing a child into sexual activity, whether or not they understand what is happening; can include online abuse and grooming.
Neglect — persistent failure to meet a child’s basic physical or psychological needs.

Child-on-child (peer-on-peer) abuse is also a safeguarding issue, and can include bullying (including cyberbullying), physical abuse between children, and harmful sexual behaviour. This should be reported and recorded in the same way as any other concern.

Mental health and wellbeing: signs such as withdrawal, persistent low mood, sudden outbursts of anger, or loss of interest in activities they previously enjoyed should be raised with the DSL, as these can also indicate abuse, exploitation, or vulnerability to radicalisation.

Staff and practitioners should feel confident to ask questions and stay curious about a child’s circumstances, even where there is no obvious cause for concern. A feeling that “something isn’t right” is a legitimate reason to raise a concern.

Further categories — child sexual exploitation, FGM, forced marriage, honour-based abuse, county lines, child criminal exploitation, and online abuse — are defined in Appendix E.

Managing Allegations Against Staff or Practitioners

An allegation may relate to someone who:

has behaved in a way that has harmed, or may have harmed, a child;
may have committed a criminal offence against or related to a child;
has behaved in a way that indicates they may pose a risk of harm to children; or
has behaved, even outside Sawtooth activity, in a way that indicates they may not be suitable to work with children (transferable risk).

Any allegation should be reported to the DSL immediately, who will report it to Norfolk’s LADO within one working day, at lado@norfolk.gov.uk, and to the police if a crime may have been committed.

If the allegation concerns the DSL: because Sawtooth has no board to escalate to, a parent, practitioner, or volunteer with a concern about the DSL’s own conduct should report it directly to the LADO, using the referral form at norfolklscp.org.uk/people-working-with-children/how-to-raise-a-concern, without needing to go through Sawtooth first.

Low-level concerns: a low-level concern is any concern, however small, that a member of staff or practitioner may have behaved in a way inconsistent with our code of conduct, but which does not meet the threshold above. Examples include being overfriendly with a child, having noticeable favourites, or spending time alone with a child unnecessarily. Staff and practitioners are encouraged to raise these, including about themselves, without it feeling like a formal accusation. These are recorded and reviewed periodically by the DSL for patterns.

Barring Referrals to the DBS

Sawtooth has a legal duty to refer to the DBS where we have withdrawn permission for someone to work with children and believe they have harmed or risked harming a child, met the DBS harm test, or been cautioned or convicted of a relevant offence. The DSL is responsible for making this referral; if the allegation concerns the DSL, this responsibility passes to the LADO. Failure to make a required referral is a criminal offence. We will contact the DBS Regional Outreach Service for the East of England for guidance where needed.

Attendance

We will keep a register of children attending each session, taken at the start of the session, using the details recorded on each child’s registration form (Appendix G). This supports safeguarding in an emergency, such as a fire or a missing child, and provides a record of who attended and when.

Missing Child

The practitioner will alert the DSL or another senior person immediately, and search inside and outside the building without leaving other children unattended.
If there is no sign of the child, the parent or carer will be contacted to establish whether they have returned home.
The decision to contact the police will be discussed with the parent or carer, except where the child is 5 or under, in which case the police will be contacted immediately. Regardless of age, if the child has not been found within 10 minutes of the alert being raised, the police will be contacted immediately.
If we are a lone provider or supervising a single child, we will contact the parent or carer straight away to take responsibility for the search.

Medical Needs and Emergency Medication

Sawtooth does not hold, store, or administer emergency medication such as an EpiPen or asthma inhaler on site. Where a child has a known medical condition requiring such medication, it is the parent or carer’s responsibility to ensure the child has their own medication with them at each session, and to make the practitioner aware of where it is kept and how to use it in an emergency. In a medical emergency, we will call 999 and contact the parent or carer immediately.

Working With Parents and Carers

Parents will be given a copy of this policy and asked to sign to confirm they have read it before their child’s first session.
Parents are responsible for bringing their child from the car park up to the first-floor studio space, and for collecting them from the same point at the end of the session.
Parents will be informed of our legal duty to assist agencies with safeguarding enquiries, including CADS, and what this means in practice.
Parents will be made aware that we will share information about their child’s welfare with relevant authorities where there are serious concerns, and that we do not always need to seek consent first if doing so would increase risk to the child.

Records and Confidentiality

Every child will have a completed Registration and Consent Form (Appendix G) on file before their first session.
Concerns will be recorded using the Recording Form for Safeguarding Concerns (Appendix A), Chronology (Appendix B), Telephone Conversation Record (Appendix C), and Front Sheet (Appendix D), as relevant.
Only the DSL will have access to safeguarding records, stored securely and separately from general admin files.
We cannot guarantee confidentiality where a child’s safety is at risk.
Consent forms and personal information will not be kept longer than necessary, and will be securely disposed of once a child stops attending Sawtooth’s programme. Where a record relates to a safeguarding concern, it will be retained until the child’s 25th birthday, in line with recognised safeguarding record-keeping practice, even if they have since stopped attending.

Online Safety

Personal mobile phones will not be used to photograph or video children; any authorised photography will use Sawtooth’s own device.
We will not use any photograph or video of a child for marketing or social media purposes without first asking the parent or carer for permission in writing, even where general consent has been given on the Registration and Consent Form. General consent on that form does not stand in for this written permission at the point of use.
We will not publish a child’s name alongside their image on social media or in general marketing material. Where a press or PR event specifically involves naming a child alongside their image, this will only happen with separate written consent from the parent or carer for that event.
Communication with parents (group chats, reminders) will be through official Sawtooth channels only.
Practitioners will never contact a child directly online without a parent or guardian included.
Any online safety concern, including inappropriate content or online bullying, should be reported to the DSL as any other concern.

Child Performance Licensing

Where Sawtooth’s group sessions or coaching lead to a public performance, showing, or any paid event involving a child, we will check whether a child performance licence is required under Section 37 of the Children and Young Persons Act 1963. Licences must be applied for at least 21 days before the event, per child, and an approved chaperone must supervise all children taking part. We will contact Norfolk County Council for advice where we are unsure.

Visitors

Anyone present at a session who is not a Sawtooth practitioner, a child, or that child’s parent, will sign in and out and, where appropriate, confirm their identity. No visitor will be left alone with a child at any time.

Governance: Complaints and Whistleblowing

This policy covers concerns about a child’s safety and welfare. A separate route exists for anyone who wants to raise a complaint about how Sawtooth has handled a situation, or about a practitioner’s conduct more generally, distinct from an allegation meeting the threshold above. Such concerns should be raised directly with the DSL, or, where the concern is about the DSL themselves, directly with the LADO as set out above. Staff and practitioners who raise a concern in good faith, including about a colleague, will not be penalised for doing so. This complaints route is available on request and displayed where Sawtooth’s activities take place.

Relevant Guidance and Legislation

Working Together to Safeguard Children (2023); Children Act 1989 and 2004; Sexual Offences Act 2003 (position of trust provisions); Children and Young Persons Act 1963 (child performance licensing); Online Safety Act 2023; Data Protection Act 2018; Equality Act 2010; Norfolk Continuum of Needs Guidance; NSCP Policies and Procedures; DfE guidance for after-school clubs, community activities, and tuition.

Useful Contacts

Organisation	Contact
CADS (staff/professionals)	0344 800 8021
CADS (parents/public)	0344 800 8020
Norfolk Police	101 / 999 in an emergency
LADO	lado@norfolk.gov.uk
NSCP	norfolklscp.org.uk
Safer Programme	01603 228966 / safer@norfolk.gov.uk
NSPCC Helpline	0808 800 5000
Prevent referrals (Norfolk Police)	preventreferrals-NC@norfolk.police.uk
DBS Regional Outreach (East of England)	via gov.uk

Policy Review

We will review this policy annually, in August each year, and update it in line with Norfolk Safeguarding Children Partnership guidance, the DfE’s guidance for out-of-school settings, and any changes in the law. We will also review sooner if a significant change occurs outside this cycle.

Name: Jacqueline Silver

Signed: Jacqueline Silver

Date: 24^th September 2026

This policy will be reviewed on: August 2027

Appendix A: Recording Form for Safeguarding Concerns

Staff, practitioners and regular visitors are required to complete this form and pass it to Jacqueline Silver (DSL) if they have a safeguarding concern about a child taking part in Sawtooth activity.

Information required	Enter information here
Full name of child
Date of birth
Session/activity (e.g. group session, 1:1 coaching)
Your name and role
Nature of concern or disclosure — where you were, what you saw, who else was there, what the child said or did, and what you said in response. If there is an injury, describe its size, shape and location as accurately as possible. Note if you have raised a similar concern before.
Time and date of incident
Name and role of the person you are passing this information to
Your signature
Time and date form completed
Time form received by DSL
Action taken by DSL
Referral made to police [yes/no, date, time]
Referral made to Norfolk Children’s Services / CADS [yes/no, date, time]
Referral made to Prevent [yes/no, date, time]
Referral made to other agency [yes/no, date, time, name of organisation]
Parents informed [yes/no, date, time]
Feedback given to person who recorded the concern [yes/no, date, time]
Further action agreed
Full name of DSL
Signature of DSL
Date of signature

Note: if an injury is present, describe it in words rather than photographing it. A body map template can be requested from NSCP if needed to support this record.

Appendix B: Chronology / Significant Events Sheet

Gathered to provide an overview of the nature of concerns and details of significant professional interventions. Entries should be recorded contemporaneously, in date/time order.

Date & time	Nature of contact, incl. name(s)	Key issues & actions (incl. rationale)	Further details in file? [Y/N]	Signature & role

Appendix C: Confidential File Note — Record of Telephone Conversation

Information required	To be completed
Child’s name
Date of birth
Session/activity
Message for
Caller (full name, job title or relationship to child)
Date
Time
Telephone number
Details/key points discussed
Agreed actions (include person responsible and timescale)
DSL name
Signature
Evidence of follow-up action taken by DSL (include progress, follow-up with other professionals, parents and child, with dates)
Further action agreed
Date

Appendix D: Front Sheet for Child Protection Record

Date file started: …………………………………………………………………………………………

Information field	Initial result	Changed to (date)	Changed to (date)
Status (e.g. Cause for Concern, in contact with Children’s Services)
Name of child
Any other names by which the child is known
Date of birth
Address (including postcode)
Other family members (name, relationship, age/school if under 18)
Name and contact number of key workers (e.g. Children’s Services, other professionals)
Name and contact number of GP if known
Are any other files held relating to another child closely connected to this child?

Sawtooth Studios Ltd is committed to safeguarding and promoting the welfare of children and young people and expects all staff and practitioners to share this commitment.

Appendix E: Additional Safeguarding Issues

Child Sexual Exploitation (CSE): A form of child sexual abuse where an individual or group takes advantage of a power imbalance to coerce, manipulate, or deceive a child into sexual activity, in exchange for something they want or need, or for the exploiter’s advantage. Does not always involve physical contact.

Female Genital Mutilation (FGM): Deliberate cutting or injury to female genitals with no medical reason. Illegal in the UK; also illegal to take a child abroad for this purpose.

Forced marriage: Marriage entered into under physical, emotional, or psychological pressure. Illegal in England and Wales.

Honour-based abuse: Violence or abuse committed to protect or defend perceived family or community honour, which can include domestic abuse, threats, forced marriage, or being held against one’s will.

County lines and child criminal exploitation: Children and vulnerable people being exploited by criminal networks to move drugs or money, often through coercion, intimidation, or violence.

Radicalisation: The process by which a person comes to support terrorism or extremist ideologies. See the Prevent Duty section above.

Online abuse: Abuse taking place via the internet or connected devices, including cyberbullying, grooming, sexual exploitation, or coercion into sharing sexual images. Signs may include a marked change in time spent online, secrecy about online contacts, or distress after using a device.

Appendix F: CADS Flowchart Reference

Before contacting CADS, the DSL will consider: can we evidence that the child is experiencing or likely to suffer significant harm?

If yes: contact CADS directly on 0344 800 8021, after informing parents or gaining consent unless this would increase risk.

If uncertain: the DSL will first discuss the concern using the Norfolk Continuum of Needs Guidance, considering whether an Early Help Assessment or other support is appropriate before deciding whether CADS involvement is needed.

The full flowchart is available at norfolklscp.org.uk.

Appendix G: Registration and Consent Form

To be completed by a parent or carer before a child’s first session with Sawtooth Studios Ltd / The Still Room.

Privacy notice: Sawtooth Studios Ltd is the data controller for the information on this form. We collect it to deliver sessions safely, respond to medical or safeguarding needs, and meet our legal obligations. We will keep it only as long as necessary, as set out in this policy, and will only share it with relevant authorities, such as CADS or the emergency services, where there is a genuine safeguarding or medical concern. You have the right to see, correct, or ask us to delete the information we hold about your child, and to complain to the Information Commissioner’s Office (ico.org.uk) if you have concerns about how we handle it. Contact safeguarding@thestillroom-norwich.co.uk with any questions.

Information required	Details
Child’s full name
Date of birth
Home address (including postcode)
School attended
Parent/carer name(s)
Parent/carer contact number(s) — at least two, where possible
Parent/carer email address
Emergency contact (if different from above)
GP name and contact number, if known
Any medical conditions, allergies, or medication we should know about
Does your child carry an EpiPen, inhaler, or other emergency medication? Sawtooth does not hold or administer emergency medication, so please ensure your child brings their own to every session and that we know where it is kept	[ ] Yes [ ] No
Any communication needs, SEN, or sensitivities we should be aware of
Collection arrangements (who will collect the child, and any changes to this)
Consent to Sawtooth processing the medical and SEN information given above, to keep my child safe during sessions	[ ] Consent given
Consent to Sawtooth contacting CADS or sharing information with relevant authorities where there is a genuine safeguarding concern, as set out in this policy	[ ] Understood and agreed
Consent to photography or video for marketing or social media purposes	[ ] Yes, will ask again in writing before use [ ] No
I understand my child’s name will not be published alongside their image on social media or in general marketing material, and that this would only happen for a press or PR event with my separate written consent at the time	[ ] Understood
I understand my child will be escorted to and from the shared toilet by their tutor or myself, who will wait at the top of the stairs, outside the glass panelled door opposite the toilet	[ ] Understood
I confirm I have read and understood Sawtooth’s Safeguarding Policy for Children and Young People	[ ] Confirmed
Parent/carer signature
Date

1:1 Coaching Session Arrangements

To be completed for any child attending 1:1 coaching sessions.

Information required	Details
Where will the parent/carer be during the session?	[ ] In the room [ ] In The Snug, door ajar [ ] Other (specify)
I understand the coaching room door does not have a glass panel and will be left ajar during 1:1 sessions. I understand I am welcome and encouraged to check in on the session at any time, without needing to ask, whether or not another adult is also on site.	[ ] Understood and agreed
Parent/carer signature (1:1 arrangement)
Date

Professionals Already Involved With Your Child

Information required	Details
Name and role of any professional already involved (e.g. school SENCO, GP, therapist)
Contact details
Do you consent to Sawtooth contacting this professional before sessions begin, if needed to support your child’s safety or wellbeing?	[ ] Yes [ ] No

This form will be reviewed annually, or sooner if any details change. Please let us know of any updates as soon as possible.